Payroll Manager



Accounting & Finance
San Carlos, CA, USA
Posted on Tuesday, July 9, 2024
Join our Mission to Protect Humankind!
Vaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, periodontitis and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance.
WHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:
*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.
*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.
*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.
*MODEL EXCELLENCE: The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.
Vaxcyte is seeking a highly energetic and self-motivated individual to join our growing Accounting and Finance Team. The Payroll Manager is responsible for all aspects of the payroll process. The ideal candidate is one who has a can-do attitude, a customer-centric approach to his or her work with vigor and determination and has demonstrated the ability to deliver results in a high growth environment. In addition, we are looking for a candidate who is flexible and has a passion for innovation and process improvement. A successful candidate is one who has great attention to details and does not lose sight of the big picture.

Essential Functions:

  • Prepare and process all aspects of global payroll, including generating W-2s and processing benefits (health insurance, 401K, FSA, stock compensation, etc.).
  • Monitor tax withholding submission requirements to taxing authorities outside of payroll cycles (e.g., tax withholding > $100,000 for stock compensation).
  • Actively engaged in the onboarding and offboarding of employees, sometimes in remote locations that require registration or other coordination with external resources.
  • Participate in the month-end close process, journal entries and reconciliation preparations and completions as needed.
  • Serve as a backup for certain Stock Administration activities. Look for ways to automate and improve processes for both payroll and stock administration for scalability.
  • Maintain compliance with all company policies and procedures, including SOX controls, and all federal, state, and local payroll tax laws.
  • Perform payroll process SOX controls and participate in walkthrough and internal control testing.
  • Prepare schedules for internal and external audits and various other regulatory audits (401K, Workers’ Compensation, etc.)
  • Provide employee education and respond to inquiries and requests regarding payroll matters.
  • Assist with providing various equity-related reports for accounting, tax and audit purposes.
  • Assist with special projects as needed, including ERP and other accounting- related implementations and upgrades.


  • Degree in Accounting or equivalent experience.
  • Minimum 10 years of full-cycle payroll experience with Certified Payroll Professional (CPP) preferred.
  • Experience with U.S. federal and state taxation relating to equity compensation and general knowledge of global taxation of equity compensation.
  • Experience with ADP WorkforceNow and NetSuite.
  • International payroll experience in Switzerland and Canada strongly preferred.
  • Strong Excel skills.
  • Ability to manage multiple tasks under strict deadlines with meticulous attention to detail.
  • Positive work ethic and organizational skills with a high attention to detail and unquestionable integrity and personal ethics
  • A collaborative team player with the ability to partner with internal and external contacts at all levels.
  • Ability to work independently and as a part of a team, shift focus and adapt to changing priorities in a dynamic and fast-paced environment.
  • Ability to manage highly confidential information with professionalism and unquestionable integrity.
  • Exceptional written and verbal communication skills, customer service and organizational skills.
Reports to: Associate Director, Accounting
Location: San Carlos, CA
The compensation package will be competitive and includes comprehensive benefits and an equity component.
Salary Range: $154,000 – $161,000
Send resumes to:
Vaxcyte, Inc.
825 Industrial Road, Suite 300
San Carlos, CA 94070
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.