AP Specialist

Twist Bioscience

Twist Bioscience

Portland, OR, USA
Posted on Tuesday, June 11, 2024

Twist Bioscience is looking for an AP Specialist to join our accounting team. This position will be responsible for the hands-on operational tasks of the accounts payable function. With general direction, this position is responsible for performing a variety of moderately complex tasks in the Accounts Payable department and processing a high volume of vendor invoices and vendor payments while ensuring compliance with policy, procedures, and GAAP.

What You Will Be Doing

  • Ability to process payments
  • Proven ability to process vendor invoices and resolve discrepancies in a fast paced, high growth organization
  • Conduct independent research, follow-up, and resolution of purchase order variances, matching and receiving issues
  • Interface regularly with business partners, including purchasing, requisitioners, and vendors to resolve invoice discrepancies
  • Reconcile vendors accounts to statement as necessary, including complex vendor activity and goods receipts/invoice receipt discrepancies
  • Ensure all invoices have appropriate authorizations and approvals for payment
  • Follow consistent accounting policy and review processes within the AP organization
  • Assist with month end closing process, prepare accrual journal entries for T&E, legal etc
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
  • Generate payment to vendors on a routine schedule and submit payment proposals for review to the senior AP manager
  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company policy
  • Prepare Form 1099 reporting and other Accounts Payable related compliance reporting requirements
  • Train employees on use of the purchase requisition and expense report system
  • Process employee expense reports and providing guidance and training to employees on use of the expense report system

What You Will Bring to the Team

  • Knowledgeable with using an AP module in an ERP system, SAP Preferred
  • Experience with complex three-way match invoice processing
  • Ability to effectively manage multiple workflows and provide timely feedback and inputs while keeping management aware of key issues
  • Detail oriented, strong organizational skills, and ability to problem solve, learn quickly, and multi-task in a fast paced, deadline driven environment
  • Demonstrates a strong desire to learn and assume ownership and responsibility
  • Excellent communication, interpersonal, and organizational skills desired to be able to work independently and as a team player
  • Knowledge of US compliance requirements: 1099, W9, W8-BEN etc. preferred
  • Positive attitude and willingness to learn and expand subject area knowledge
  • Experience with paperless invoice and payment processing preferred
  • Must be team player as teamwork and collaboration are one our core values
  • Strong Microsoft Excel skills and strong understanding of MS Word, MS PowerPoint, and Adobe Acrobat skills required

Education/Experience

  • Bachelor’s degree in Accounting or Business preferred
  • Minimum 5 years of Accounts payable experience
  • SAP experience and super user level preferred
  • International and multi-site experience
  • Experience working in rapid, start-up-like environment