Student Assistant - Office Management (Spain)

Ascendis Pharma

Ascendis Pharma

Madrid, Spain
Posted on Thursday, May 2, 2024

Are you passionate about learning about how a biopharma affiliate operates?

Do you thrive in creating structure, organizing, collaborating, and supporting? Do you like administrative tasks as well as the challenge of working on exciting projects?

If so, now is your chance to join Ascendis Pharma Iberia as our new Student Assistant - Office Management in Madrid.

Ascendis Pharma is a fast-growing biopharmaceutical company with locations in Denmark, Germany, the United States, UK, France, Italy and Spain.

We are applying our TransCon technology to build a leading, fully integrated biopharmaceutical company focused on making a meaningful difference in patients’ lives. Guided by our core values of patients, science, and passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Today, we have a growing pipeline of prodrug therapies in development, each designed to be a best-in-class therapy.

We have successfully launched our first innovative product in the United States and Germany, and we are on the verge of rapid expansion in Europe with our second innovative product. In this role, you will have the opportunity to contribute to the launch of our endocrinology pipeline and have a significant impact on our commercial expansion.

We are seeking a passionate Student Assistant - Office Management to join our rapidly expanding global organization. As a member of our Iberian team, you will play a crucial role in bringing order and structure to many processes to operationalize our affiliate.

This is an exciting opportunity to join our newly established Iberian affiliate and to become part of a fast-paced environment, collaborate with cross-functional, global teams working together to achieve extraordinary results.

You will learn about the biotechnology/pharmaceutical industry and will contribute to making a difference in patients’ lives.

You will be joining Ascendis Pharma Iberia, consisting of 5 colleagues initially, and you will help us grow to a team of >20 colleagues.

You will initially report directly to Nyssa Noyola, General Manager Spain/Portugal, who is based in Madrid. You will be based in the Madrid office as well.

We expect you to be in the office 2-3 days per week and expect approx. 20 hours of work/week.

Your key responsibilities will be:

  • Within this role, you will be responsible for the team’s administrative activities and office management.
  • Proactive support of our growing and active leadership team concerning all organizational and administrative tasks.
  • Responsibility as central contact person for employees in the Madrid office and field teams.
  • Planning and organization of appointments, meetings, conferences, travel, events (internal and external), meals, both in the office and in the field.
  • Day-to-day support with Purchase Orders, invoices, paying vendors, etc.
  • Setting up, maintaining, and optimizing of office workflows and processes.
  • Collaborating closely with the HR, Finance, and IT departments.
  • Tracking CRM data, sales data, etc. and creating dashboards and reports.
  • Commitment to making the office a welcoming atmosphere.

Qualifications and Skills:

You hold or are pursuing a relevant university degree, with graduate education a plus, and have experience working in an office environment.

You have pursued education in Business, Finance, Accounting, Law, Pharmacy, Biology, Biochemistry, or similar field, and you are interested in working cross-functionally.

Furthermore, you have:

  • Strong organizational skills combined with very good attention to detail.
  • Service orientation and enjoyment of supporting other people.
  • High level of Spanish and English language skills in speaking and writing.
  • Excellent user knowledge of common Windows Office applications, especially Excel, PowerPoint, and Outlook.

Key competencies:

You are a strong team player, analytical, and have a can-do attitude.

You possess an entrepreneurial mindset and thrive in an informal, open environment where innovation and change are key.

To succeed in this job we also expect you to possess a high level of self-initiative, to be forward thinking and ability to take action to get the job done; willingness to “walk the extra mile”.

Office: Calle de Isabel Colbrand, 6-8, Las Tablas, Madrid, Spain. Walking distance to Las Tablas stop on ML1.

Apply now.

Applications will be evaluated when received, so please apply as soon as possible.

All applications must be submitted in English and are treated confidentially.

For more details about the position or the company, please contact Nyssa Noyola, General Manager, Iberia, or visit our website