Executive Administrative Assistant

Aimmune Therapeutics

Aimmune Therapeutics

Administration
St. Louis, MO, USA
Posted on Saturday, July 6, 2024

We’re a leader in the pet care industry, which means we’re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the dare?

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY:

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.

You’ll provide advanced administrative and organizational support to our leadership teams. No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.

  • Manage and maintain calendar for the Chief Digital Officer, schedule meetings, travel arrangements, and expense reports
  • Receive phone calls & emails for the executive, and act as the liaison between the office and internal customers, company executives, and outside firms
  • Maintain the confidentiality of sensitive information and materials
  • Greet visitors and determine whether they should be given access to specific individuals
  • Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders
  • Assist in preparing and editing presentations, reports, and other documents as needed
  • Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics)
  • Organize Leadership Team meetings and Operational Reviews
  • Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
  • Develop and maintain the physical and electronic filing system for department records

Requirements

  • High School diploma or equivalent
  • 5 + years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives
  • 3+ years of experience working with the Microsoft Suite, including Outlook, Word, and PowerPoint

Other

  • Associate’s or Bachelor’s degree from an accredited institution is preferred

Don’t meet all the qualifications listed under “other”? These are preferred, but not required. When you apply for a role with Nestlé Purina, we ensure that individual confidentiality is held to the highest regard. We are intentional about creating an inclusive workplace for everyone. We consider our associates our most valuable assets. Please apply for full consideration.

The approximate pay range for this position is $63,000.00 to $100,000.00. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Making an Impact | Nestle Careers (nestlejobs.com)

REQUISITION ID:

308151

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer* seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467

*Note: Nespresso is not a federal contractor and does not maintain affirmative action programs

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy